Access Capture is a third party software which is 'detached' from Dimensions Accounts and is therefore unaware of the rules and regulations of the Accounting Software.
Capture, by it's design is simply validating that the Value fields on a Invoice (Nett, VATValue, Gross) add up to the sum of their parts.
Therefore you are likely to get a warning or else Capture will block you from capturing a Invoice with values such as:
NettValue 100
VATRate 20 (for 20%)
VATValue 20
GrossValue 100
In the above example the NettValue and GrossValue are the same as the 20 VATValue is ReverseCharge VAT, therefore belongs on the 'Acquisition Tax' column of the Accounts Software Database.
However Capture's validation rules expect that GrossValue should be a sum of NettValue + VatValue.
Therefore this Invoice would produce a warning in Capture.
If you therefore then send an Invoice to Dimensions with the following values:
NettValue 100
VATRate 0
VATValue 0
GrossValue 100
Dimensions will recognise that there is No VAT amount specified and so will take the import of Invoice values literally and set the VAT as 0 (for Acquisition Tax as well).
In order to overcome this you must turn off the validation in Capture so that it will not check the GrossValue adds up to the sum of its parts.
This can be done by an Administrator of Capture with access to the Services area of Capture.
If you have a Capture Administrator please ask them to follow these steps to disable this validation in Capture:
Log in to Access Capture with your Administrator credentials
Click on Services, Extraction
On the Extraction settings click Edit then click on the Document Type you are wanting to edit
Then click on the Rules tab, scroll down to the Rule Total amount (which should already be ticked)
Untick this option and click OK at the top (this then closes the Edit tab)
Make sure you then click Save to complete your changes.
IF any users are still logged in to Capture, they will need to log out and back in for these changes to take affect
The next time you verify an Invoice it will let you process an Invoice with the following field values (example)
NettValue - 100
VATRate - 20
VATValue - 20
GrossValue - 100
Then providing the supplier account in Dimensions has been setup as a CIS supplier and with the VAT Code V (or other Reverse Charge VATCode) as their Default VAT Code. The Invoice will get imported to Dimensions with the Nett and Gross as above, with the VATValue posted to the Acquisition Tax column for the financial transaction.
If this solution is not workable in your organisation or you would prefer a more reliable approach it would likely require some bespoke modifications to the Integration service between Capture and Dimensions. This will entail additional consultancy work as it is not something support will be able to do for you.
If you have no Administrator of Capture you will have to speak with Support to make these changes documented for you. In which case please see the following Get support in Access Capture and reference the title of this article.